Cristo Rey Jesuit High School

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Employment Opportunities » Administrative Assistant/Receptionist

Administrative Assistant/Receptionist

Title
Administrative Assistant/Receptionist
Description
Location: 2924 4th Ave S., Minneapolis, MN 55408
Beginning: August 21, 2017
FTE/Classification: Full Time, Non- Exempt


Primary Functions: The Administrative Assistant/Receptionist’s primary function is to provide front office support, greet and direct all calls and visitors, handle special projects, as assigned, and supervise a group of students.

Essential Duties and Responsibilities
Reception
• Manage student attendance, late arrivals and early departures in an effective, efficient manner
• Perform a variety of administrative support tasks, including special projects
• Interact with and assist students with various requests; bus cards, back to class passes, or directing them to whom they are looking for
• Manage multi-line phone system; answer and direct all incoming calls
• Greet and direct all visitors; open security door, enforce visitor policies, inform staff of visitors arrival
• Serve as main contact for Student Receptionists
• Ensure all students are signed in/out as they arrive/depart (from appointments or in case of late arrivals)
• Conduct Costco trips, as necessary for all CRJHS departments
• All other duties, as assigned by the Executive Assistant
Administration
• Manages special projects from Admissions, CWSP and Athletics
• Create, track and maintain an inventory system for office supplies & tools
• Order all office supplies and tools, as necessary
• Serve as the primary receiver for all incoming packages and (signature-required) mailings
• Coordinate all mail for academics
• Create, track and maintain an inventory system for 1st floor kitchen supplies
• Assist Business Office Director in receiving tuition payments
Supervision
• Supervise Student Worker(s)
• Train Student Worker(s)
• Manage Student Worker(s) performance
• Supervise Front Office Assistant
Requirements
• College degree or equivalent experience
• Ability to read, write, and speak Spanish fluently and professionally
• Excellent spoken and written communication skills in both English and Spanish
• Ability to multitask: handle several tasks simultaneously; juggle phone calls, face-to-face contact with clients, visitors, students and employees; complete clerical projects.
• Prioritize multiple projects and requests
• Good organizational and time management skills
• Working knowledge of Microsoft Office Suite and basic office systems
• A friendly and confident personality
• Must enjoy interacting with teenagers
• A friendly and confident personality
• Ability to work without supervision
• Familiarity with the Jesuit education and mission, preferred
• Familiarity with an Academic setting, preferred
• Multi-lingual, helpful

This position requires interaction with students, parents, visitors, donors, and staff.

Preferred
Familiarity with the Jesuit education and mission
Contact Sarahi Marin
Phone: (612) 545-9700
Fax:
Sarahi Marin@cristoreytc.org
2924 4th Avenue South, Minneapolis, MN 55408